Change control is an important term often used in Quality Management and Information Technology systems. It is a vital factor that must be taken into consideration for the effective management of the project. So, what is change control and why is it so important? Let’s have a look.

Change Control

Change control is a planned approach in which you try to plan out changes made to a product or a system as effectively as you can. The gist of change control is avoiding any unnecessary alterations and to document all the modifications that were made.

This thinking approach reduces the possibility of making any changes that are irrelevant and not needed. Also, the adjustments are made keeping time, resources and cost in mind.

Why is change control important?

With so much change taking place in today’s fast-paced world, the importance of change control has become more significant than ever. Let’s have a look at why change control is so important.

Effective Decision Making

Change control helps you make better decisions by keeping the long-term effect in mind. Your team defines the project scope and why is it important to create a change in the first place. You identify the milestones and what you wish to achieve and then you create a plan.

The plan is created keeping every detail in mind and what you wish to achieve. Even the small changes are taken into consideration and you make sure whether they are even needed or not. This helps you invest your time and resources properly and avoid any insignificant alterations.

Prevents Unexpected Errors

Whenever a problem arises in the execution of a plan, the first thing your mind thinks is “Where were the changes made?” By planning out things before starting out, you avoid any unnecessary modifications that might cause problems in the future.

Does this change affect other components of the system in any way? Will this change create problems later on? Change control ensures more accuracy in the implementation of your plan and by thinking things through, you avoid any unexpected errors later on.

Documentation

Projects are always susceptible to modifications right from the planning phase. These changes can easily be modified during the initial phases. But later on, if you encounter any problems and need to know what caused them, you need to see a step-by-step report of what changes were made. Change control helps document all the modifications and creates a full report to review later on.

When you are aware of all the changes that were made, you can make educated guesses about where you need to start your troubleshooting. This aids in maintenance later on and helps you identify where upgrades are needed.

Conclusion

Prevention is always better than cure. Using change control in project management can help you make wise arrangements and avoid any choices that might cause additional problems in the future. With change control, we make better decisions, save our time and resources and avoid any unnecessary complications in the future.